Selections / Construction Administrator – Luxury Homes | Buildertrend Experience Preferred

Selections/ Construction Administrator

Issa Homes | Luxury Residential Builder

Issa Homes is seeking a highly organized, detail-driven Selections Coordinator / Construction Administrator to support our luxury and semi-custom home building within the Bradenton/SeaFlower and Anna Maria Island area. This role works closely with — and directly supports — the Issa Homes leadership team, including owners, and is responsible for assisting and maintaining accurate systems, reporting, and communication across construction, sales, marketing, accounting, and external partners.

This is a fast-paced, high-responsibility position for someone who takes ownership, anticipates needs, and executes with precision.

To Apply
Please email your resume to Lisa@IssaHomes.com - No phone calls please - email only
Learn more at IssaHomes.com

Core Responsibilities

Construction, Trade & Team Support

• Assist with pricing, bid tracking, and coordination with subcontractors and trades

• Support the Construction Manager with schedules, documentation, and follow-through

• Communicate professionally and clearly with subcontractors, vendors, inspectors, designers, attorneys, and brokers

Sales, Selections & Client Support

• Assist with buyer selections coordination in partnership with sales and design

• Support pricing updates related to selections, upgrades, and change orders

Ensure selections, pricing, and documentation are accurate and aligned across Buildertrend, XO, and internal records

Project, Data & System Management

• Manage and maintain Buildertrend as the central platform supporting the field, office, and data needs of Issa Homes

• Ensure Buildertrend is accurate, current, and fully aligned with active jobs, schedules, documentation, and communication

• Proactively manage updates so leadership and team members do not need to follow up for information

• Track lot progress, sales status, construction phases, and milestones across platforms and internal trackers

• Build, maintain, and improve Excel and Google Sheets used for tracking, reporting, and internal decision-making

XO Platform & Developer Reporting (SeaFlower)

• Maintain and manage XO, the developer-required platform for SeaFlower

• Prepare and submit weekly reports through XO, including:

  • Sales activity

  • Buyer traffic

  • Lot status

  • Elevation approvals

• Ensure all XO submissions are accurate, complete, and submitted on time in accordance with SeaFlower developer requirements

• Coordinate internally to confirm data prior to submission to avoid errors or approval delays

• Serve as the point person responsible for Issa Homes’ ongoing compliance with SeaFlower reporting and approval processes

Reporting & Accuracy

• Prepare and deliver regular, structured reports for leadership covering project status, lot activity, sales progress, and key milestones

• Maintain an exceptionally high standard of accuracy and attention to detail — errors in reporting, documentation, or communication are not acceptable

• Proactively audit Buildertrend, XO, and internal trackers to identify and correct inconsistencies before they become issues

Permitting & Municipal Coordination

• Work within county permitting systems and processes, tracking submissions, revisions, approvals, and follow-ups

• Coordinate with architects, engineers, and consultants to ensure timely, accurate permit documentation

Product, Community & Buyer Knowledge

• Develop and maintain a working knowledge of:

  • Issa Homes’ product line, including floor plans, elevations, options, and pricing structure

  • SeaFlower’s community vision, amenities, approvals process, and lifestyle positioning

  • Buyer personas, including primary residents, second-home buyers, and luxury buyers

• Understand how product selections, pricing, and timelines impact the buyer experience and developer approvals

• Confidently address general internal and external questions related to product, community, and process

• Know when and how to escalate more detailed sales or pricing inquiries to sales leadership

Leadership & Administrative Support

• Provide direct support to Issa Homes leadership, including the owner, construction management, sales, and marketing

• Maintain organized, accurate digital records and documentation

• Uphold excellent written and verbal communication standards across all correspondence

Required Skills & Experience

• 5+ years of experience in luxury residential construction, real estate administration, or a related field. College degree preferred - not required.

• Strong working knowledge of Buildertrend (preferred)

• Proven ability to build and manage Excel and Google Sheets for reporting, tracking, and analysis

• Experience producing regular reports for leadership and external stakeholders

• Exceptional attention to detail and accuracy

• Excellent verbal and written communication skills

• High proficiency in Microsoft 365 (Excel, Word, Outlook)

• Comfortable leveraging AI tools and technology to improve productivity and workflow efficiency

Proactive Work Ethic

• We value a proactive, ownership-oriented approach

• Comfortable working both independently and collaboratively

• Looks ahead to anticipate needs, identify potential risks, and take thoughtful action

• Takes initiative to keep systems, reports, and approvals current and well-organized, helping the field and leadership stay focused and informed

Highly Valued Backgrounds

• Paralegal or administrative role in a real estate law firm

• Title company or closing office

• Fast-paced luxury real estate brokerage

• Luxury homebuilder or community developer

Preferred / Bonus Skills

• Experience with XO or other developer-required reporting platforms

• Familiarity with Canva or similar digital marketing tools

• Social media or marketing support experience

• College degree preferred but not required

• Experience in a startup or high-growth builder environment

Work Environment & Expectations

• This is not a remote position

• Approximately 40 hours per week, with flexibility

• Occasional weekend or after-hours availability may be required

• This is not a traditional 9–5 role — ownership, responsiveness, and follow-through are expected

Compensation & Benefits

• Compensation is commensurate with experience and skill level

• Competitive salary with opportunity for growth as the role expands

• Benefits include health insurance and 401(k)

• Paid time off and holidays are offered in alignment with company policy

• Salary range: $65,000–$85,000+, depending on experience

Office Location
Holmes Beach / Bradenton Beach, Florida